Learn about the importance of carefully-managing your calendar as a project manager, and tips on how to do it effectively using common calendar management tools.
Contents
Introduction
Managing your work calendar for success
Why calendar management is important for Project Managers
Personal experiences about the challenges and success with managing a packed calendar
Four steps of weekly calendar management
Four weekly steps to maintain control
Step 1: Friday assessment on week ahead
Step 2: Rescheduling check
Step 3: Block working time
Step 4: Send preparatory documents
Assignment: Block working time on your professional calendar
Four steps of daily calendar management
Four daily steps to stay ahead
Step 1: Meeting notes cleanup
Step 2: New meeting setup
Step 3: Prepare tomorrow's agendas
Step 4: First-meeting check
Assignment: Create meeting agenda template
Capturing other time on your calendar
Why this matters
Why personal time is important to capture
Non-meeting working time
Personal Time
Out-of-office messages
Managing personal and work calendars together
Using software tools for a more-comprehensive view of your schedule